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How to record a presentation from PowerPoint with audio and video

  1. Open your PowerPoint
  2. Click Slide Show > Record slide Show
  3. Leave all options ticked and click ‘Start recording’
  4. In top left corner, click on ‘record’ in  the Recording toolbar
  5. Click the X on the recording toolbar to STOP, or click the ARROW to move onto the next slide. Both of these options will make a sound file which can be accessed via a speaker icon in the PowerPoint slide. These recordings can be deleted individually without deleting the other recordings. 
  6. Open the PowerPoint Presentation and navigate to the first slide that you want to have narration (this can be the title slide or any other slide)
  7. On the top menu, click the Slide Show tab, click Record Slide Show.
    • Clicking the upper half of the button starts you on the current slide.

    • Clicking the lower half of the button gives you the option to start from the beginning or from the current slide.

    The Record Slide Show commands on the Recording Tab in PowerPoint

    (The Clear command deletes narrations or timings, so be careful when you use it. Clear is grayed out unless you have previously recorded some slides.)

  8. In the Record Slide Show box, check or clear the boxes for your recording, and click Start Recording.

    Shows record slideshow dialog in PowerPoint

    More about these options:

    • Slide and animation timings: If you tick this, PowerPoint automatically records the time you spend on each slide, including any animation (Links to an external site.) steps that occur, and the use of any triggers on each slide.  This is useful if you will narrate while you do actions such as animated bullet points on the slide.

    • Narrations, ink, and laser pointer: Record your voice as you run through your presentation. If you use the pen, highlighter, eraser, or laser pointer, PowerPoint records those for playback as well.Tick this if you want to record  everything you do just as you do it, like recording a live lecture.

    Important:   Pen, highlighter, and eraser recording are available only if you have the February 16, 2015 update for PowerPoint 2013 (Links to an external site.) or a later version of PowerPoint installed. In earlier versions of PowerPoint, pen and highlighter strokes are saved as ink annotation shapes.

  9. At the top left corner of the window is the Recording toolbar, which you can use to:

    Recording toolbar
    • Go to the next slide: Go to the next slide

    • Pause the recording: Pause recording

    • Re-record the current slide: Repeat

      If you re-record your narration (including audio, ink, and laser pointer), PowerPoint erases your previously recorded narration (including audio, ink, and laser pointer) when you start recording again on the same slide.

      You can also re-record by going to Slide Show > Record Slide Show.

  10. To use ink, eraser, or the laser pointer in your recording, right-click the slide, click Pointer options, and pick your tool:

    • Laser Pointer

    • Pen

    • Highlighter

    • Eraser (This option is grayed out unless you have previously added ink to some slides.)

    To change the color of the ink, click Ink Color.

    Shows pointer options menu in PowerPoint
  11. To end your recording, right-click the final slide, and click End Show.

    Shows the end show option in PowerPoint

    Tip:   When you finish recording your narration for the slide, a sound icon appears in the lower-right corner. This will be separate for each slide that has narration.

    The recorded slide show timings are automatically saved. Timings are shown in Slide Sorter view just beneath each slide.

    Sound icon

In this process, what you record is embedded in each slide, and the recording can be played back in Slide Show. A video file is not created by this recording process. However, if you want a video file, you can save your presentation as a video with a few extra steps.

Preview the recorded slide show

On the Slide Show tab, click From Beginning or From Current Slide.

During playback, your animations, inking actions, laser pointer, audio and video play in sync.

Shows the "from beginning" button on the slide show tab in PowerPoint

Preview the recorded audio

In Normal view, click the sound icon in the lower-right corner of the slide, and then click Play.

Click Play

Set the slide timings manually

PowerPoint automatically records your slide timings when you add narrations, or you can manually set the slide timings to accompany your narrations.

  1. In Normal view, click the slide that you want to set the timing for.

  2. On the Transitions tab, in the Timing group, under Advance Slide, select the After check box, and then enter the number of seconds indicating how long the slide should appear on the screen. Repeat the process for each slide that you want to set the timing for.

Tip:   If you want the next slide to appear either when you click the mouse or automatically after the number of seconds that you enter—whichever comes first—select both the On Mouse Click and the After check boxes.

Delete timings or narration

The Clear command is for deleting timings or narration from your recording that you don’t want or that you want to replace. There are four different Clear commands that allow you to:

  • Delete the timings on the currently selected slide

  • Delete the timings on all slides at once

  • Delete the narration on the currently selected slide

  • Delete the narration on all slides at once

  1. If you do not want to delete all the timings or narration in your presentation, open a specific slide that has a timing or narration that you do want to delete.

  2. On the Slide Show tab of the PowerPoint ribbon, on the Record Slide Show button, click the down arrow, point to Clear, and then choose the appropriate Clear command for your situation.

Turn off timings or turn off narrations, ink, and laser pointer

After you’ve recorded your PowerPoint presentation, any timings, gestures, and audio you performed are saved on the individual slides. But you can turn them all off if you want to view the slide show without them:

  • To turn off recorded slide timings:   On the Slide Show tab, clear the Use Timings box.

  • To turn off recorded narrations, ink, and the laser pointer:   On the Slide Show tab, clear the Play Narrations box.

See also

Turn your mouse into a laser pointer (Links to an external site.)

Animate text or objects (Links to an external site.)

Turn your presentation into a video (Links to an external site.)

Create a self-running presentation (Links to an external site.)

Recording tips

  • Recordings are added to the presentation on a per-slide basis, so if you want to change a recording, you only have to re-record the affected slide or slides. Also, you can rearrange the order of slides after recording without having to re-record anything. This also means it’s easy to pause for a break while recording a presentation.

  • PowerPoint doesn’t record audio or video during transitions between slides, so don’t speak while advancing the slide. Also, include a brief buffer of silence at the beginning and the end of each slide to make the transitions smooth and ensure that you don’t cut off audible narration while transitioning from one slide to the next.

  • You can’t record narration in PowerPoint Online. Use a desktop version of PowerPoint to record your narration.

  • You can adjust and edit the size of video and ink in edit view.

  • If it’s possible that your audience may use PowerPoint Online to experience the recording, use the transitions that are supported by PowerPoint Online (Cut, Fade, Push, Wipe, Split, Random Bars, Shape, Morph).

  • Presentation recording works best with touch-screen PCs that have a web camera.

  • Use video preview to make sure everything is set up correctly before recording.

  • For slides that you want to record gestures (such as ink) on, make multiple copies of the slide so that you can easily record multiple takes. Then delete the extraneous slides when you’re done.

  • Record a few seconds of silence by turning off audio and video to advance after a set time.

  • For higher quality, use an external web cam and/or microphone.

    Built-in cameras and microphones are suitable for most tasks. But if you want more professional-looking video, consider using an external web cam, if you’re able. If you’re using PowerPoint on a tablet or laptop and you’re inking with a stylus, an external camera and microphone allows you to minimize stylus noise.

  • As soon as you finish your first slide recording, play it back.

    Before you get too far down the road of recording your presentation, make sure your audio and video sound and look the way you expect.

When you make a recording of a presentation, all its elements (narration, animation, pointer movements, timings, and so on) are saved in the presentation itself. In essence, the presentation becomes a video that your audience can watch in PowerPoint.

So you have two options for turning your presentation into a video that’s ready to view:

  • Save/export your presentation to a video file format (.mp4 or .wmv).
  • Save your presentation as a PowerPoint Show (.ppsx) file. (A PowerPoint Show appears full-screen in Slide Show, ready to view immediately.)

Tip: Check out these YouTube videos from PowerPoint community experts for more help with video!

Save as a video file

After you’ve created your slides and recorded any timing and narrations and laser pointer gestures that you want to include, you’re ready to create a video file.

51 seconds

  1. On the File menu, select Save to ensure all your recent work has been saved in PowerPoint presentation format (.pptx).

  2. Click File > Export > Create a Video. (Or, on the Recording tab of the ribbon, click Export to Video.)

  3. In the first drop-down box under the Create a Video heading, select the video quality you want, which pertains to the resolution of the finished video. The higher the video quality, the larger the file size. (You may want to test them to determine which one meets your needs.)

    Option

    Resolution

    For displaying on

    Ultra HD (4K) 1 2

    3840 x 2160, largest file size

    Large monitors

    Full HD (1080p)

    1920 x 1080, large file size

    Computer and HD screens

    HD (720p)

    1280 x 720, medium file size

    Internet and DVD

    Standard (480p)

    852 x 480, smallest file size

    Portable devices

    1 The Ultra HD (4K) option is only available if you’re using Windows 10.
    2 In PowerPoint 2016, the Ultra HD (4K) option isn’t available in the Volume License edition.

  4. The second drop-down box under the Create a Video heading tells whether your presentation includes narration and timings. (You may switch this setting if you like.)

    • If you haven’t recorded timed narration, by default the value is Don’t Use Recorded Timings and Narrations.

      The default time spent on each slide is 5 seconds. You can change that timing in the Seconds to spend on each slide box. To the right of the box, click the up arrow to increase the duration, or click the down arrow to decrease the duration.

    • If you have recorded a timed narration, by default the value is Use Recorded Timings and Narrations.

  5. Click Create Video.

  6. In the File name box, enter a file name for the video, browse for the folder that will contain this file, and then click Save.

  7. In the Save as type box, choose either MPEG-4 Video or Windows Media Video.

    You can track the progress of the video creation by looking at the status bar at the bottom of your screen. The video creation process can take up to several hours depending on the length of the video and the complexity of the presentation.

    Tip:   For a long video, you can set it up to be created overnight. That way, it’ll be ready for you the following morning.

  8. To play your newly-created video, go to the designated folder location, and then double-click the file.

Save as a PowerPoint Show

When someone opens a PowerPoint Show file, it appears full-screen in Slide Show, rather than in edit mode. The viewer begins watching the presentation immediately.

  1. On the File menu, select Save to ensure all your recent work has been saved in PowerPoint presentation format (.pptx).

  2. On the File menu, select Save As.

  3. Choose the folder location where you want to store your PowerPoint Show file.

  4. In the Save as type box, choose PowerPoint Show (*.ppsx).

    The list of file types in PowerPoint includes "PowerPoint Show (.ppsx)".
  5. Select Save.

Why turn your presentation into a video?

When you want to give a high-fidelity version of your presentation to colleagues or customers (either as an e-mail attachment, published to the web, on a CD or DVD), save it and let it play as a video.

You can save your presentation as either an MPEG-4 video file (.mp4) or a .wmv file. Both formats are widely supported and can be streamed over the internet.

Some tips to remember when recording your presentation as a video:

  • You can record and time voice narration and laser pointer movements in your video.

  • You can control the size of the multimedia file and the quality of your video.

  • You can include animations and transitions in your movie.

  • Viewers do not need to have PowerPoint installed on their computers to watch it.

  • If your presentation contains an embedded video, the video will play correctly without your needing to control it.

  • Depending on the content of your presentation, creating a video may take some time. Lengthy presentations and presentations with animations, transitions, and media content will likely take longer to create. Fortunately, you can continue to use PowerPoint while the video is being created

What parts of a presentation won’t be included in a video?

The following items won’t be included in a video that you create using PowerPoint:

  • Media inserted in previous versions of PowerPoint. To include these, you can convert or upgrade the media object.

    For example, if you inserted the media using PowerPoint 2007, it will be linked and it will play in the presentation.  However, when you export the file as a video, the linked media will be dropped.  You can convert the file to the new file format (click the File tab, and under Info, click Convert), or you can right-click the media object and then click to upgrade; it will embed the file and export it correctly.

  • QuickTime media (unless you have a third-party QuickTime codec named ffdShow installed and you have optimized for compatibility)

  • Macros

  • OLE/ActiveX controls

What to do with your video after creating it

After you create a video, you can share it with others by using the following methods:

There are many ways to teach successfully online. The following tables list tools to immediately facilitate various online course activities. Each tool is identified as synchronous (tools that are used in real-time/live) or asynchronous (tools that facilitate learning free of time constraints).

Communicate with your students

Clear, consistent communication is an important part of successful online teaching. Your students will need information about how your class is changing and what they are expected to do. These tools help you communicate with your students and can help them communicate with each other.

 Activity  Tool  Synchronous/
 Asynchronous
 Communicate updates, changes, and other relevant information.  Moodle Annoucements  Asynchronous
 Communicate information and allow students to respond at any time.  Moodle Annoucements, Email  Asynchronous
 Communicate information and allow a live response.  Zoom, BigBlueButton  Synchronous
 Facilitate written discussions among students and instructors.  Moodle Discussions  Asynchronous
 Facilitate live discussions among students and instructors.  Zoom, BigBlueButton  Synchronous
 Hold remote office hours to provide an opportunity for live, one-on-one or
 small-group communication with you.
 Zoom, BigBlueButton  Synchronous